05.04 Approved Minutes

CITY AND COUNTY OF SAN FRANCISCO

COMMISSION ON THE ENVIRONMENT

 

OPERATIONS COMMITTEE SPECIAL RESCHEDULED MEETING*

 

Wednesday, May 4, 2005, 5:00 P.M.

Department of the Environment

11 Grove Street, Ground Floor Conference Room

 

APPROVED MINUTES

 

 

COMMITTEE MEMBERS:  Commissioners Arlene Rodriguez,, Chair, Paul Pelosi, Jr., Alan Mok

 

*The meeting of the Operations Committee was rescheduled from Wednesday, April 20, 2005 at 4:00 p.m. to Wednesday, May 4, 2005 at 5:00 p.m. 

 

 

ORDER OF BUSINESS

 

1.      Call to Order and Roll Call.  The meeting was called to order at 5:10 p.m.  Present:  Commissioners Rodriguez, Pelosi Jr., and Mok.

 

2.   ACTION:  Adoption of Minutes of the July 21 and October 20, 2004 Meetings. Upon motion by Commissioner Pelosi, Jr. and second by Commissioner Mok, the Minutes of the July 21, 2004 and October 20, 2004 meetings were unanimously adopted

 

3.   PUBLIC COMMENTS:  Members of the public may address the Commission on matters that are within the Commission’s jurisdiction and are not on today’s agenda.  No public comment was heard at this time.

 

Items 4 and 5 were heard together. 

4.  DISCUSSION:  Discussion on Commissioner’s Roles, Responsibilities and Liaisons to the Department of the Environment. 

5.  DISCUSSION:  Discussion on a Strategic Approach to Communication between Commissioners and Staff.

Staff:  David Assmann, Deputy Director

 

Recommendations were made to develop a strategic approach to communication between program areas and Commissioner liaisons.  A list of Commissioner liaisons to program areas would be forwarded to the Commissioners.  The following ideas were discussed to develop a communication approach:

 

§         Program managers would be asked to extend an invitation to Commissioner liaisons to attend at least an initial program area staff meeting to meet program staff, discuss program activity, staff roles, and information flow.  The meeting should take place by mid-June.

 

§         Commissioner liaisons would receive a strategic plan from their assigned program area and be invited to attend a preliminary meeting to discuss first steps and present ideas.

 

§         One or two point people from each program area would be assigned to each Commissioner liaison. 

 

§         Commissioners would continue to receive senior staff meeting minutes.

 

§         Commissioner liaisons rotate once a year.  Assignments would be recommended at the Annual Retreat.

 

§         Commissioner liaisons to receive advance notice of events and activities that program areas would like them to attend.

 

§         Advise program staff as to the best way to reach Commissioners;

 

§         The following communication would be headlined in an email and forwarded to Commissioners:

 

Brown Bag

Environment Special Events

Awards

Newsletter

Senior Staff Meeting Minutes

 

6.  INFORMATION:  Update on World Environment Day Events.

Staff:  David Assmann, Deputy Director

 

David Assmann, Deputy Director gave an update on World Environment Day (WED) events, tours, and workshops.  A complete schedule of events and online registration will be on the www.WED2005.org website next week.  Most events will be open to the public.  There will be delegate workshops and tours where Mayors and Staff have first priority, but space will be set-aside for Commissioners.  The Department of the Environment will be handling registration for delegate events.  The following requests and recommendations were made:

 

§         Forward to the Commissioners a list of WED tasks they may be able to assist with;

 

§          Department of the Environment to advise Commissioners what events they should attend/participate in;

 

§         Department of the Environment add a disclaimer notice of liability to the WED website.

 

Public comment from Sudeep Rao on creating an individual schedule of events for the WED website and an outreach/media plan to other cities.

 

7.  PRESENTATION:  Informational Presentation on the Department of the Environment’s Fiscal-Year 2005-2006 Budget.

Staff:  David Assmann, Deputy Director

 

David Assmann, Deputy Director gave an informational presentation on the Department’s Fiscal-Year 2005-2006 Budget for all program areas.  Discussions were held on (1) reductions to professional services contracts; (2) reductions by program area; (3) grant revenues and expenditures; (4) budget impound account revenues and expenditures; and (5) allocating funds to the Department of Public Works. The Department budget has been directed to the Mayor’s Office and then will go to the Board of Supervisors for review.  The Budget Analyst has sent a list of questions for the Department to respond to by June 1. 

 

Commissioner Mok left the meeting at 6:30 p.m.

 

Copies of the budget presentation are available at the Commission office, 11 Grove Street, San Francisco, California between the hours of 9 a.m. and 5 p.m. or upon request to the Commission Secretary, at telephone number 415-355-3709, or via e-mail at Monica.Fish@sfgov.org.

 

8.  INFORMATION:  New Business.  No new business was heard at this time.

 

9.  FUTURE AGENDA ITEMS:  Commissioner Rodriguez requested that the Commissioners be informed of the budget status after the Board of Supervisors’ review.

 

10.  PUBLIC COMMENTS:  Members of the public may address the Commission on matters that are within the Commission’s jurisdiction and are not on today’s agenda. 

 

Public comment from Christina (full name unavailable) requesting an update on World Environment Day events, as she was not in attendance during the agenda item.  She was directed to the WED2005 website. 

 

11.  ADJOURNMENT:  The meeting adjourned at 6:40 p.m.

 

 

 

Respectfully submitted by,

 

Monica Fish, Commission Secretary

 

Adopted:  July 20, 2005

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