02.03 Approved Minutes

 

CITY AND COUNTY OF SAN FRANCISCO

PEAK OIL PREPAREDNESS TASK FORCE

 

REGULAR MEETING

APPROVED MINUTES

TUESDAY, FEBRUARY 3, 2009, 3:00-5:30 P.M.

 

CITY HALL, ROOM 421

ONE DR. CARLTON B. GOODLETT PLACE

SAN FRANCISCO, CA 94102

 

TASK FORCE MEMBERS:  Jeanne-Marie Rosenmeier (Chair), Bernard Meyerson (Vice-Chair), Patricia Gerber, Benjamin Lowe, Jason Mark, Cal Simone, and Woody Hastings

 

ORDER OF BUSINESS

 

1.      Call to Order and Roll Call.  The Peak Oil Preparedness Task Force meeting convened at 3:00 p.m.  Present: Chair Rosenmeier, Vice-Chair Meyerson, Members Gerber, Lowe (3:14), Mark (3:05), Simone and Hastings.  Mr. Cal Broomhead, Energy Manager, Department of the Environment and Ms. Monica Fish, Commission Secretary, was in attendance.

 

2.      Approval of the December 16, 2008 Peak Oil Preparedness Task Force Rescheduled Meeting Draft Minutes.  (Discussion and Action) Upon Motion by Chair Rosenmeier and second by Vice-Chair Meyerson, the December 16, 2008 Meeting Minutes were approved (AYES: Chair Rosenmeier, Vice-Chair Meyerson, Members Gerber, Simone and Hastings; Absent:  Members Lowe and Mark) (Explanatory Document: December 16, 2008 Approved Minutes).

 

3.      Approval of Sue Vaughan as Volunteer Editor of the Final Report. (Explanatory Documents: Cover Letter and Resume)  (Discussion and Action) Speaker: Chair Rosenmeier.  Upon Motion by Chair Rosenmeier without objection, Ms. Sue Vaughan was selected as editor of the final report (AYES: Chair Rosenmeier, Vice-Chair Meyerson, Members Gerber, Simone and Hastings; Absent: Members Mark and Lowe).

 

4.      Adoption of Format for the Peak Oil Preparedness Task Force Report. (Discussion and Action) Speaker:  Chair Rosenmeier. 

 

Committee members discussed the report format and made recommendations.  Upon Motion by Member Mark and second by member Gerber, the following format style was selected: (1) use of rubrics; (2) place end notes at the end of the document; (3) Arabic numerals for citations; (4) capitalize references to Peak Oil and Peak Oil Preparedness Task Force; (5) capitalize “City” as it refers to City government; (6) outline system=1 for section, 2 for vulnerabilities, 3 for goals and strategies; 4 for recommendations; The Introduction section is not numbered; (7) Executive Summary to be in one voice; (8) separate section of actions and recommendations with unanimity; (9) quote the Portland report as required, but not to plagiarize; (10) make reference to other City’s reports but not excessively; and (10) the Editorial Committee will work on the order of the report sections. (AYES: Chair Rosenmeier, Vice-Chair Meyerson, Members Gerber, Lowe, Mark, Simone and Hasting.)

 

Timeline:  Chair Rosenmeier reported that the Task Force sunsets on March 27th and has three remaining meetings to complete and publish a final report.  A consensus was reached on the following timeline: 

 

·         February 6:  Task Force members would provide comments to each section’s author.

·         February 9:  Each author would send their final section draft to Chair Rosenmeier who would assemble all sections into one draft PDF report to send to Ms. Fish for posting with the agenda and on the Peak Oil Preparedness website.  Chair Rosenmeier would prepare a notice that Ms. Fish would email to all subscribers announcing that the report has been published and requesting that public comment be submitted by February 25th.   Public comment would be forwarded to Chair Rosenmeier’s email account for submittal to section authors.

·         February 9 – 15:   Ms. Vaughan, the report editor, would be communicating with section authors on report edits.

·         February 15:  Ms. Vaughan would finalize the section drafts into a text copy and send to authors for comment.

·         February 17:   Ms. Vaughan/the Editing Committee would send a text copy to Ms. Fish by 10:00 a.m. to make copies and bring to the meeting for review and approval. An agenda item would be scheduled to discuss a press conference announcing the official release of the report. It was requested that the meeting start at 4:00 p.m.

·         February 18 – 25:  The Editing Committee would discuss edits and public comment received with report section authors.

·         February 25: Close of public comment.

·         February 26-March 3:  Incorporate public comment as required and graphic design work to be done.

·         March 3: Review and finalize report layout copy.

·         March 4 – 16 – Present to the Board of Supervisors.

·         March 17: Plan for release of report.

 

5.      Presentation of Peak Oil Preparedness Task Force Report Sections for Review and Comment. (Continued Discussion from the December 16, 2008 Meeting) (Informational Presentations, Discussion and Possible Action) 

·         Introduction (Explanatory Document: Introduction Section Draft) Speaker: Chair Rosenmeier

·         Built Environment (Explanatory Document: Built Environment Section Draft)) Speaker: Member Gerber

·         Economy (Explanatory Document: Economy Section Draft) Speaker:  Chair Rosenmeier

·         Energy (Explanatory Document: Energy Section Draft) Speakers: Chair Rosenmeier and Member Hastings

·         Food (Explanatory Document:  Food Section Draft) Speaker:  Member Mark

·         Infrastructure (Explanatory Document: Infrastructure Section Draft) Speaker:  Vice-Chair Meyerson

·         Societal Functioning (Explanatory Document: Societal Functioning Section Draft) Speaker:  Member Simone

·         Transportation (Explanatory Document: Freight Section and Transportation Section Drafts) Speaker:  Member Lowe

·         Vulnerable Populations (Explanatory Document: Vulnerable Populations Section Draft) Speaker:  Chair Rosenmeier

 

Chair Rosenmeier requested that members provide comments on report sections as it pertains only to policy decisions.  Task Force Members and Mr. Broomhead discussed their positions on the Transportation, Energy, and Built Environment Sections as it relates to advocating for hydrogen, nuclear, trolley bus expansion, wind turbines, solar hot water and solar PV, shadowing, use of quotes, and expansion of the discussion on renewable energy portfolio diversification.  Mr. Broomhead reported that the report should cite that the Urban Wind Task Force would provide recommendations on wind potential, standards, and permitting for San Francisco.

 

6.      Recruitment of a Graphic Designer for the Final Report. (Continued from the December 16, 2008 Meeting) (Discussion)  Speaker:  Chair Rosenmeier        

 

Chair Rosenmeier reported that a graphic designer may be available to work on the report, and the Editing Committee would be providing input on report guidelines. 

 

7.      New Business/Future Agenda Items. (Information and Discussion)  Ms. Fish reported that she had sent an email to Task Force members about the change in their email accounts from City email to Gmail. Chair Rosenmeier reported that February 17 agenda items would include review of the draft report and discussion of a press conference for release of the final report.

 

8.      Public Comments:  Members of the public may address the Task Force on matters that are within the Task Force’s jurisdiction and are not on today’s agenda.  There was no public comment at this time.

 

9.      Adjournment.  The Peak Oil Preparedness Task Force meeting adjourned at 5:33 p.m.


** Copies of explanatory documents are available at (1) the Task Force office, 11 Grove Street, San Francisco, California between the hours of 9 a.m. and 5 p.m., (2) upon request to the Task Force Secretary, at telephone number 415-355-3709 or via e-mail at Monica.Fish@sfgov.org, or (3) at the Peak Oil Preparedness Task Force meeting website as attachments with each agenda or meeting minutes. 

*Approved: February 17, 2010 

 

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